PEO and Employee Leasing
Workers' Compensation Rates
These can either be written at the “Manual” or NCCI-determined rate, at a discount if you have had good claims history or at a surcharge to the manual rate if you have had poor claims history.
Many clients with elevated Experience Modifiers find the savings delivered by a PEO who places them at Manual rates, or sometimes, even at below Manual rates to be unbelievable. But PEOs have the power to deliver huge savings, especially for clients with higher premiums that may be facing debit Mods or huge surcharges within a state fund.
This rate will vary based on the amount of payroll you run. The more payroll you run, the lower your administration costs should be.
But, beware of overestimating how much payroll you will have since you may have a minimum set based on your projected levels. Estimate too high and you may end up paying even more with a lower administration rate because your minimum rate is higher then what you would normally be charged.
SUTA (State Unemployment Tax Assessment)
State Unemployment Tax Assessments vary by state. Some states are very low, such as Florida, which starts at 2.7% and maxes out at 5.4%. Florida also “cuts off” at $7,000 per employee. Which means that those tax assessments are not due after an employee reaches that $7,000 threshold.
Other states, such as North Carolina, start at 1% and maxes out at 5.76%. But, their cut off rate is $25,200. This could be a huge cost to the client.
The PEO arrangement often times can offer large savings in this arena by providing the insured with a much lower SUTA rate.
After each employee makes a specified amount of money per year (different for each state), the employer is no longer required to pay State and Federal taxes. Some PEO’s will continue to charge this tax as a fee even after the government is no longer collecting the money.
Other than the three variable costs listed above, your only other cost considerations should be:
Set Up Fees
This charge is incurred to offset the cost of paperwork and efforts involved with enrolling a client. Set up fees normally range from $200 - $15,000 depending on the complexity of the company being enrolled.
This is a charge that is only incurred if you have a workers' compensation claim. They typically work in a manner very similar to that of a health insurance deductible. The client company is responsible for the cost of the claim up to the cost of the deductible before the PEO or carrier assumes responsibility for the remainder of the cost.
Some PEO's will charge collateral when you first sign up with them. This is to ensure claims are paid and that the PEO is not left with unpaid charges if/when the client leaves at the end of their contract.
Additional Unspecified Fees
There will be other small charges such as direct deposit start/stop, new employee set up fees, delivery fees for paper checks, etc., and they should be reviewed carefully prior to entering into any PEO arrangement. Typically, however, these fees are not as significant as the previously mentioned costs above.
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Siracusa Staffing & Leasing can help you to determine if you are getting the best possible value. Call our team for a free quote and/or evaluation of your current plan.
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Please have this information available:
How many employees?
How much payroll do you run?
What kind of company are you?